How to Save Rackspace Email to Gmail Account – Complete Guide

Rackspace is a popular cloud email hosting provider used by businesses for secure, reliable email communication. However, with the growing preference for Google services, many users are now shifting to Gmail for its seamless integration with other Google Workspace tools, generous storage, and user-friendly interface. If you’re one of those users looking to save Rackspace email to your Gmail account, this blog will guide you through the entire process—explaining both manual and automated methods.

Rackspace Email is a business-class email hosting service that offers premium spam and virus protection, 25 GB mailboxes, and mobile sync. It’s known for its reliability and robust customer support, making it a solid choice for many enterprises.

Gmail, on the other hand, is Google’s free and paid email service used by billions of individuals and organizations worldwide. With features like 15 GB of free storage, smart filters, search capabilities, and real-time collaboration, Gmail has become the go-to email solution for both personal and professional use.

Migrating emails from Rackspace to Gmail offers users the convenience of accessing all communications through a single, integrated Google account.

Reasons to Save Rackspace Email to Gmail

• Unified Email Platform – Manage multiple accounts within one Gmail inbox.
• Improved Availability – Use Gmail effortlessly on smartphones, tablets, or desktops via any browser or mobile application.
• Integrated Google Services – Seamless connection with Google Drive, Calendar, Docs, etc.
• Enhanced Spam Filters & Security – Benefit from Google’s advanced threat protection.
• Cost-Effectiveness – Gmail’s free and flexible pricing tiers appeal to many small and mid-size businesses.

Manual Method to Save Rackspace Email to Gmail

To manually transfer Rackspace email to Gmail, follow the steps below using Gmail’s Mail Fetcher (POP3) –

• Login to Gmail and go to Settings (gear icon) > See all settings.
• Click on the Accounts and Import tab.
• Locate the “Check mail from other accounts” option and select Add another email account.
• Enter your Rackspace email address, then click Next.
• Choose Import emails from my other account (POP3) and click Next.
• Enter the POP server settings:

Username: your full Rackspace email address

Password: your Rackspace email password

POP Server: secure.emailsrvr.com

Port: 995

• Check “Always use a secure connection (SSL)”
• Choose other preferences (labeling, leaving a copy on the server, etc.).
• Click Add Account to finish the process.
• Gmail will begin importing your Rackspace messages into your Gmail inbox automatically.

Drawbacks of the Manual Method

• POP3 Limitation – POP only downloads inbox emails and may skip folders like Sent, Drafts, or custom folders.
• No Selective Migration – You can’t filter emails by date, subject, or sender.
• No Backup for Attachments Separately – Emails with large attachments may fail to transfer properly.
• Time-Consuming for Large Accounts – Gmail fetches emails periodically, which may delay full migration.
• No Guarantee of Email Integrity – Some emails may fail to transfer or show up with formatting issues.

Alternate Solution for How to Save Rackspace Email to Gmail

To bypass the limitations of the manual method, CubexSoft Rackspace Backup Tool for Mac & Windows provides an efficient, professional-grade solution to save Rackspace emails to Gmail and various other platforms.

Key Features

• Enables seamless transfer of Rackspace emails to Gmail via IMAP protocol.
• Supports exporting emails with attachments, formatting, and metadata intact.
• Includes advanced filtering options to back up specific emails by sender, subject line, or time period.
• Allows backup in multiple formats like PST, MBOX, PDF, EML, etc.
• Compatible with all Windows & Mac OS versions and supports multiple Rackspace accounts.

How to Use

• Download and install the Rackspace to Gmail Tool.
• Launch the software, select Rackspace from webmail list and log in using your Rackspace email credentials.
• Choose Gmail as the saving option.
• Enter your Gmail credentials and configure settings as required.
• Apply filters (optional) and click Start Backup to begin the migration.
• The software ensures fast, secure, and complete transfer of your Rackspace emails to your Gmail account with zero data loss.

Conclusion

While it’s possible to save Rackspace email to Gmail manually, the method is limited and not suited for large-scale or business-critical migrations. For a smooth, complete, and reliable transition, the Rackspace to Gmail Backup Tool is the ideal alternative. It saves time, preserves data integrity, and offers advanced features that go beyond basic manual configuration.